This document applies to Plas Celyn and how we collect data that is then processed by third parties for the purpose of provisioning accommodation.

Your Personal Data

This website will forward you to to complete your booking. Freetobook is booking software used by us to enable our customers to make online bookings and manage those bookings.

We use freetobook to process all your information if you decide to book a room. Properties using freetobook as their booking engine, collect and store information that you give when you make a booking. You are asked for your name, address, telephone number and email along with payment information and “the names of any guests travelling with you”. This may also include your IP address. This information is stored in the freetobook System in order to process your booking. You may be contacted by Plas Celyn themselves or by freetobook in relation to your booking.

We also take bookings via AirBnb, and they share your details with us as stated in their data policy. 

Your data is also stored after you have stayed but will be kept no longer than necessary in order to comply with legal obligations and for properties to welcome your repeat business.

At Plas Celyn we may also take bookings over the phone or by e-mail. These details will be entered into the freetobook system and kept no longer than necessary in order to comply with legal obligations.

Data processed directly by third parties

If you provide payment information, this will be processed directly by secure PCI Level 1 compliant payment gateway providers. Card information is not shared with us.

Joint Controllers

In the context of providing booking software to accommodation providers to facilitate online booking, freetobook and the accommodation provider shall together operate as joint data controllers for the processing of your personal data.

Security Procedures

In accordance with General Data Protection Regulation (GDPR), freetobook observes reasonable procedures to prevent unauthorised access and misuse of personal information. We use appropriate business systems and procedures to protect and safeguard any personal information given to us. We also use security procedures and technical and physical restrictions for accessing and using the personal information on our servers. Only authorised personnel are permitted to access personal information in the course of their work.

Control of your Personal Data

You have the right to access data that is stored on behalf of properties taking bookings via freetobook system. You need to email or write to us at Plas Celyn to request an overview of your personal data.


You may also be asked to send feedback after your stay in order for the property to further improve their service. Your email address will be used for this purpose. If you complete a review it may be posted on the property website, facebook page, Tripadvisor twitter or google plus. However, no identifying details will ever be attached to a review posting, except those chosen by you in the post.

To Process your information as described above, we rely on the following legal bases:

Performance of a contract. The storage of your information may be necessary to perform the contract that you have with Plas Celyn.

Legitimate Interests. We may use your information for our legitimate interests, such as for administrative, fraud detection and legal purposes.


A cookie is a small amount of data that is placed in the browser of your computer or on your mobile device. These cookies are used only to help you make a smooth booking and contain information like the date searched and language of booking. 

By using the website or by proceeding with a booking through freetobook you are consenting to the above use of cookies.

This website is owned and maintained by the Plas Celyn Owners Mike and Cate Bolsover



If you wish to discuss any aspect of our Data Protection and Privacy Policy with us, please contact us.